Master File Management

• Identify what transaction detail items are to be entered on the Inventory Transaction Detail screens for each customer (e.g. weight, dimensions, cubic weight).
• Set billing control guidelines and criteria for each customer (i.e. how and when customers are billed).
• Identify which items are to be accepted into inventory for each customer and maintain re-order quantities.
• Maintain notes on each customer.
• Identify facilities and their GL division codes.
• Maintain locations for each facility (zone, row, bay, level).
• Maintain carriers.
• Maintain users.
• Maintain type codes, which set up the parameters for the entry of the inventory transaction tickets and establish the relationship between the header and detail items for each of the different transaction types.
• Clone inventory transaction status and reverse.
• Double-check current balance of inventory available.
• Validate item and location combination against current inventory available.
• Set default sign for In ticket (+) and Out ticket (-). Transfer ticket has blank sign.
• Automatically calculate total weight while performing an inventory transaction through Operations.
• Can specify whether or not transaction items are included in current balance calculations.
• Identify rules for creation of warehouse tickets, e.g. In ticket must have a GT (greater than) balance.
• Can specify status override capability for specific items.
• Can make carrier and carrier reference fields mandatory when adding an Inventory Transaction.
• Set up default status for items on a warehouse transaction ticket based on the ticket transaction type and ticket status.
• Create charge codes that define services performed in the warehouse and charged through the billing process.
• Create basis codes you will use (e.g. miles, hours, flat rate, etc.).
• Create identifying time frames within which storage charges are incurred. Link time frames to fiscal periods.
• Create customer billing control templates for each customer by facility, by transaction type, by charge code, by basis;specify minimum amount, rate, hold or automatic approve, frequency (weekly or monthly).
• Customer item purge function removes customer inventory items that have no transactions associated with them from the system.
  
  

Operations

• Add, delete, and complete transactions.
• Specify transaction type (in, out).
• Transaction detail can be cloned from another order.
• Identify location (zone, row, bay, level) and enter fields specified in Customer Master for each transaction detail item.
• Quick pick option is available for use whenever current warehouse inventory is going to be moved (out, transfer, scrap, etc.).
• Can select inventory to be moved from a list.
• Can access the Customer Item Master File from Operations to view the statuses and balances of inventory items.
• Go from Customer Item Master Item Maintenance screen to the Inventory Location Summary to the Transaction Detail to the Inventory Transaction to the Inventory Entry detail.
• System retains notes for each item, ticket, ticket transaction, and customer.

Billing

• Create billing charges for all inventory tickets (transactions) that have been entered through Operations.
• Create a Storage Transaction – Edit Report, review it and edit it if required.
• Post to Billing to create billing charges for all storage tickets (transactions). Create summary or detail listing.
• Scan the billings that were generated and approve or hold the charge. Scan by customer or all.
• Create a draft of the invoices that can be accessed and edited.
• Print Inventory and Storage invoices that are flagged Complete and are not yet billed. Invoices are grouped together based on customer and printed as a statement.
• Post charges on a statement and create a single accounts receivable open item.

Reports

Listings

• Warehouse Customers Listing
• Warehouse Customers Billing Control Listing
• Warehouse Facilities Listing
• Warehouse Facility Locations
• Carriers Listing
• Charge Codes Listing
• Storage Billing Control Table Listing

Billing Reports

• Un-billed Warehouse Transactions
• Customer Pre-billing Edit
• Customer Billing Detail
• Customer Billing Summary
• Billing Activity Detail
• Billing Activity Summary

Inventory Control Reports

• Inventory Expiration Report
• Inventory Re-order Point Report

Customer Inventory Reports

• Inventory Activity by Customer
• Customer Inventory Activity by Location
• Complete Customer Inventory Detail
• Complete Customer Inventory Summary
• Customer Inventory Balance by Item
• Customer Inventory Balance by Location

Warehouse Control Documents

• Warehouse Ticket Printing